WFS:fyl 2002/DJ/4

Programme of Meetings
 

Summary of Meetings

Wednesday, 12 June 2002

Side Events during the Summit

The following side events are scheduled today:

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Announcements

STATEMENTS

Delegates are reminded that in accordance with the Rules of Procedure of the World Food Summit: five years later, statements are limited to seven minutes in the case of representatives of States and Member Organization, and four minutes in the case of observers. A light system installed on the lectern will signal the approach of the respective time limit. Delegates may provide more extensive statements for inclusion in the record.

Depending on the availability of time, representatives of inter-governmental organiz-ations will also address the plenary meeting of the World Food Summit: five years later. Each statement should be of a duration of no more than four minutes. Non-governmental organizations are encouraged to form caucuses and to designate ten representatives to make an oral statement of no more than four minutes.

WRITTEN STATEMENTS BY HEADS OF DELEGATION FOR PLENARY

Delegates are requested to hand in eight (8) copies of written statements to be delivered by their respective Head of Delegation, as soon as possible in advance, to Room A-274, where they will be distributed to the Interpreters and Verbatim Reporters.

Delegates are reminded that, for written statements to be delivered in other than the five FAO languages (Arabic, Chinese, English, French and Spanish), advance notice should be given to the office of the Chief Interpreter, (Room A-274). Eight copies of an official translation of the statement into one of the five FAO languages should be handed in as soon as possible in advance to Room A-274.

Participants wishing to make available copies of their statements to other Summit participants, should provide the desired number of copies to the Supervisor, Documents Desk, at the Korean Conference Service Centre.

MEETING ROOMS FOR BILATERAL MEETINGS OF HEADS OF DELEGATION

Confirmation of bookings of small Meeting Rooms requested for bilateral meetings will be placed in the pigeonholes of the Delegations at the Documents Desk in the Korean Conference Service Centre (1^st Floor of Building A) after close of business on the day preceding the requested date. For reservations, please contact Mr E. Valenzuela, Room A-120, Extension 56969/54189.

MEETINGS WITH FAO OFFICIALS

Delegations wishing to meet with FAO officials, during the Summit, should communicate their needs to their Liaison Aides who will make the necessary arrangements.

REGISTRATION

Registration for all participants is carried out at the Registration Centre in the Fiera di Roma, Padiglione 32, Piazza Elio Rufino (Via Cristoforo Colombo, 287) upon presentation of a valid identity document. The Centre is operational up until 10.00 hours today.

The telephone and fax numbers of the Registration Centre are:
Delegates (Countries, UN, IGOs):

Telephone: +39-06-57057502;
Fax: +39-06-57057503

NGO/CSO:

Telephone: +39-06-57053128;
Fax: +39-06-57057505

Media:

Telephone: +39-06-57055476:
Fax: +39-06-57055177

A daily shuttle bus service is available every 20 minutes between FAO Headquarters and the Registration Centre.

PROVISIONAL LIST OF PARTICIPANTS

A Provisional List of Partici-pants is available at the Documents Desk, Korean Conference Service Centre (Building A, 1st Floor). Participants are requested to submit any corrections or amendments to this list (WFS:fyl 2002/INF/2) to the Supervisor, Documents Desk, at the Korean Conference Service Centre for inclusion in a revised version to be issued subsequently.

ACCESS TO FAO PREMISES

Access to the FAO premises is restricted to those who have been issued with a World Food Summit: five years later Building Pass. Access to certain areas within the premises will be subject to issuance of additional "floating" passes.

Floating passes for UN agencies and IGOs will be made available in the pigeonholes at the Documents Desk in the Korean Conference Service Centre (Building A, 1st Floor). Please contact Mr J. Markie, Room B-459, Extension 53936, for any queries.

Floating passes for NGOs will be made available each morning at 8.30 hours in the Philippine Room (C277). Please contact Ms. N. McKeon, Room D-764, Extension 53852 for any queries.

SEATING ARRANGEMENTS

Governments are informed of the limited seating capacity of the Plenary Hall, allowing only three seats per country delegation and limited seating for observer delegations. Closed-circuit television will be provided for the benefit of delegation members not seated in the Plenary Hall.

EXHIBITIONS

Summit participants are invited to visit the information stands of the World Food Programme (WFP) and the International Fund for Agricultural Develop-ment (IFAD) and the joint stand of the International Plant Genetic Resources Institute (IPGRI) and the Consultative Group on International Agri- cultural Research (CGIAR) in the Hall of Flags (Building B, Ground Floor). Also available in the Hall of Flags area are information materials provided by WFS:fyl delegations and FAO technical programmes.

PARALLEL EVENTS DURING THE SUMMIT

An NGO Forum will take place at the Palazzo dei Congressi in Rome from 8 to 13 June 2002. Information on the programme can be obtained from the website of the organizers of this event (www.forumfoodsovereignty.org) or at the following address: NGO Forum for Food Sovereignty, Viale Angelo di Pietro 21, 00165 Rome, Italy. Telephone: (+39) 06 3977758.

A Parliamentarians' Day took place at the Palazzo Madama, the seat of the Italian Senate, on Tuesday, 11 June 2002, with the participation of parliament-tarians who are members of national delegations, and hosted by the Italian Parliament in collaboration with the Inter-Parliamentary Union (IPU).

A Private Sector Forum organized by the Consiglio Nazionale dell' Economia e del Lavoro (CNEL) took place on Wednesday, 12 June 2002, at Villa Lubin (Villa Borghese). It should be noted that these events are not organized by FAO and will have their own specific invitation and registration procedures.

NGOs/CSOs MEETINGS, AT FAO HEADQUARTERS
TODAY

in the Philippine Room
(C-277)

09.30 - 12.30 hours

International NGO/CSO Plan-ning Committee for the WFS:fyl (IPC) workshop on "Rights of agricultural workers and migrants" facilitated by IUF/ATC/RUHMAHNUI/-FLAI-CGIL/UIL/FAO-CISL.

FACILITIES FOR NGOs/CSOs AT FAO HEADQUARTERS:

The Philippine Room, Building C, Room No. C-277, Extension 56952/56957 is available for meetings/presentations of NGOs/-CSOs accredited to the WFS:fyl. To book the room please contact the FAO staff on duty in the room. The German Room (Second floor, Building C), Room No. C-269, Extension 56951/56958, is available as work space. Help Desk Assistants will be present to supervise use of room facilities.

INTERNATIONAL TREATY ON PLANT GENETIC RESOURCES FOR FOOD AND AGRICULTURE

The Director-General has the pleasure to announce that as of 12 June 2002, the Treaty has been signed by 53 States and one FAO Member Organization. In addition, it has been ratified by seven States. Delegates are reminded that the Treaty may be signed in the Legal Office (Room A-473). States wishing to take this opportunity are kindly requested to inform in advance the Legal Counsel, Mr. Pucci, (extension 53478) and to provide, for scrutiny, a copy of their full powers to sign the Treaty or authority to lodge an instrument of ratification. In accordance with FAO practice, Heads of State, Heads of Government, Ministers of Foreign Affairs or the Minister of the Department concerned, are considered to have the necessary power to sign a treaty on behalf of their State, or to lodge instruments of ratification. In all other cases, the full powers should be issued by one of those persons to whoever is to sign or ratify the Treaty for the State in question.

WAICENT INFORMATION ACCESS POINTS

The Korean Lounge located across from the Documents Desk at the Korean Conference Service Centre (First Floor, Building A) features four PCs with Internet connection for use by participants who wish to visit the FAO Homepage and WAICENT Portal for access to the Organization's information resources.

A WAICENT stand will also be available in the Slovak Business Centre (Ground Floor, Building B) for demonstrations.

The WAICENT Room, located on the Ground Floor of Building A, will host presen-tations throughout the World Food Summit: five years later starting hourly from 10.00 to 17.00 hours. The demon-strations scheduled for today are as follows:

10.00: FAOLEX/FISHLEX
11.00: HIV/AIDS
12.00: COAIM
13.00: Land Cover Dynamics Mapping
14.00: Dynamic Agricultural Information
15.00: David Lubin Library
16.00: Tools for Information Management in Member Countries.

LIBRARY SERVICES

There will be presentations on the wide range of Library services available via the Internet today from 13.00 to 14.00 hours in the Slovak Business Centre and from 15.00 to 16.00 hours in the WAICENT Room. The David Lubin Library has also prepared Food Security Bibliographies on CD-ROM which are being distributed to delegations. Printed copies and other Library services are available on request by email to [email protected] or in person in the Library. To access the Library please follow directional signs placed near the South Elevators in Building A.

ATRIUM AND DELEGATES LOUNGE

The dome-covered Atrium spans the area between Buildings A and B, and offers a variety of facilities including a Cloakroom, an Information Desk and an Internet Café. Information kits will also be available from the Information Desk.

DOCUMENTS DESK, KOREAN CONFERENCE SERVICE CENTRE

While some World Food Summit: five years later official documents were distributed in advance to all invited Governments and Organizations, they will also be available during the event at the Documents Desk in the Korean Conference Service Centre, located on the First Floor of Building A (at the entrance of the Red and Green Rooms).

ARRANGEMENTS FOR NON-OFFICIAL PAPERS AND PUBLICATIONS

Delegates are advised that publications and materials have been made available in the following designated areas:

Governments: Documents Desk (Korean Conference Service Centre, Building A, 1^st floor.)

UN System, NGOs, IGOs: Hall of Flags (Building B, Ground Floor).

No material should be displayed prior to Secretariat clearance. Please contact the Supervisor, Documents Desk, Korean Conference Service Centre.

Delegates are kindly requested to use the Documents Desk at the Korean Conference Service Centre for the distribution of papers, invitations, envelopes, etc. Messengers in the Plenary Hall may assist delegates in passing short messages.

SLOVAK BUSINESS CENTRE

The Slovak Business Centre (Ground Floor, Building B) will provide a number of PCs for use by participants, when not in use for WAICENT presentations, as well as photo-copying facilities. Participants will also be able to plug their laptops into a phone/fax modem at the Centre. Call costs are to be met by users. Business Centre Assistants will be present to supervise use of room facilities.

PRESS CONFERENCE

A Press Conference will be held today at 11.00 hours in the Green Room (Building A, First Floor). It will be restricted to Media Pass holders only.

MEDIA CENTRE

The Media Centre will close at 18.00 hours.

BRIEFINGS FOR INTERNATIONAL MEDIA

Press briefings for international media by Country Delegations, Regional Groupings, Inter-national Organizations and FAO experts will be held in the Iran Room (B-016 - maximum 118 seats). A daily timetable of briefings will be issued. Access to the Iran Room will be limited to accredited media representatives and members of the delegation giving the briefing. A CCTV signal is available from the Iran Room, but provision of interpretation will be subject to the availability of interpreters. For reservations please contact GIIM (Ext. 52232, Room A310).

TRAVEL FACILITIES (FLIGHT RESERVATION AND RECONFIRMATION)

Summertime Travel Agency has been designated the official travel agency of the World Food Summit: five years later. The Summertime Office, located on the Ground Floor of Building D (Room D-074), is open from 9:00 to 12:45 hours and from 14:00 to 17:00 hours. Participants are reminded that airline offices in Rome are open from 9:00 to 17:00 hours on weekdays, but are closed on Saturdays and Sundays. Par- ticipants are kindly requested to take note of this in case of urgent re-routing.

CATERING FACILITIES

The FAO Headquarters complex offers a variety of dining and snack bar facilities. These include:

• FAO Restaurant (8th Floor) - bookings only. Please call Ext. 56835.
• Meals only (8th Floor Cafe-teria and Catering Marquee): Vouchers may be purchased at the various bar locations in order to avoid lunch-time queues.
• Snack bars (light meals and sandwiches): Blue Bar "C" (8th floor); Bar "B" (8th floor); Media Bar (Media Centre); and the Atrium Bar.
• Bar "A" and Polish Lounge (Limited Access).
• Vending machines: located in various locations inside the buildings.

MEDICAL SERVICES

For medical emergencies, participants may dial 30 from all in-house telephones or 06-57053400 from outside FAO Headquarters. For all other medical services, participants may call extension 53577 from all in-house telephones (06-5705-3577 from outside FAO Headquarters). They may also go directly to the Medical Service (First Floor, Building B) or the Medical Unit in Building A (Rooms A 324-326) during working hours of the World Food Summit: five years later.

BANKING FACILITIES

The IntesaBci Bank located on the Ground Floor, Building B, has reserved a special window for the exclusive use of participants of the World Food Summit: five years later. This service will operate at the "Official Transactions" counter from 8.40 to 16.40 hours during the World Food Summit: five years later.

POSTAL SERVICES

The Italian Post Office, located on the Ground Floor, Building B (adjacent to the IntesaBci Bank), will provide normal services for stamps, parcels, telex, registered mail, postal and money orders, currency exchange, etc. The Post Office is open from 8.30 to 14.00 hours, Monday to Friday, and on Saturday from 8.30 to 13.00 hours for financial services, and from 8.30 to 17.30 hours, Monday to Friday, and on Saturday from 8.30 to 13.00 hours for postal services.

COURIER SERVICE

The DHL Courier Service Office is located in Room C005. The DHL service is available for private and official dispatches from 10.30 to 12.30 hours and from 13.30 to 16.30 hours, Monday through Friday. Please call the Mail and Pouch Service on extension 54881 for information and rates (Tel. 06-5705-4881 from out-side FAO Headquarters).

FAO SALES POINT

The FAO Sales Point is located in front of the IntesaBci Bank Offices (Ground Floor, Building B) and will be open from 9.00 to 16.30 hours. FAO Medals, Coins and Stamps, as well as logo and commem-orative items, may be purchased. During the period of the World Food Summit: five years later, FAO publications are available for sale. A special discount will be granted to participants.

TELEPHONE AND TELEFAX FACILITIES

Outgoing long-distance calls may be booked through the telephone receptionist in Room A-235bis. Telefax facilities are also available in Room A-235bis. A service charge of € 1.03 per page will be levied in addition to the actual cost of transmitting the message. (For further details see the Delegates' Handbook.) See also Slovak Business Centre which also offers these facilities to delegates.

INTERNET ACCESS

An Internet Café will be provided in the Atrium, with limited black-and-white print- ing facilities and technical assistance on-site. There will be no cost for using this service, but a time limit per session may be imposed if demand exceeds available places. A smaller Internet Café will also be available in the Polish Lounge (Ground Floor, Building A) for the exclusive use of Delegates.

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