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Report of the Tenth Session of the Standing Committee on Administration and Finance

Year of publication 2013

Product type Meeting

Edition 1

Synopsis (short abstract) The Tenth Session of the Standing Committee on Administration and Fince (SCAF) of the Indian Ocean Tu Commission (IOTC) was held in Mauritius from 8–10 May, 2013. The meeting was opened by the Vice-Chair, Dr. Kandachamy Vijayakumaran (India) in the absence of the Chair, Mr Godfrey Monor (Kenya). The following are a subset of the complete recommendations from the SCAF10 to the Commission, which are provided at Appendix VI. Fincial statement (para. 27) The SCAF RECOMMENDED that all Members with ov erdue contributions filise payment of those contributions as soon as possible so as not to hinder the operation of the IOTC. To facilitate this process, the Chair of the Commission, with the assistance of the Executive Secretary, shall write to each of the CPCs with contributions in arrears totaling more than the previous two years to seek confirmation of their continued involvement in the IOTC, quoting Article IV, para. 4 of the IOTC Agreement, and to seek payment for overdue contributions. Res ponses from those CPCs should be circulated by the Secretariat to all CPCs for consideration at the 18th Session of the Commission. Programme of Work and Budget Estimates for 2013 and 2014 Meeting participation fund (MPF) (para. 58) The SCAF RECOMMENDED that the MPF be replenished to its initial level of USD$200,000 for the fincial (calendar) year 2013, through the allocation of funds from the IOTC accumulated funds provided that there is a solution to cover the operatiol cost of the Secretariat for the first six months of the year. (para. 59) The SCAF reiterated its previous RECOMMENDATION that the MPF be separated from the main budget as a separate project, and for the Executive Secretary to request that the FAO project support costs be waived. Fisheries Officer (Science) (para. 64) The SCAF RECOMMENDED that a Fishery Officer (Science), working on science support, be employed at the Secretariat and for this to be incorporated in the Commission’s budget on an ongoing basis. The Secret ariat shall contact FAO to determine if they are able to make a fincial contribution towards this position in 2014. Program of work and budget (para. 65) The SCAF RECOMMENDED that the Secretariat seek additiol sources of funding to complete the workplan of the Secretariat in 2013 and future years, including but not limited to IOC-Smartfish. (para. 66) The SCAF RECOMMENDED that the Commission endorse the IOTC Secretariat’s programme of work for the fincial period 01 January, 2013 to 31 December 2 013, as outlined in paper IOTC–2013–SCAF10– 05. (para. 67) The SCAF RECOMMENDED that the Commission adopt the budget for, and the scheme of contributions for 2013 as outlined in Appendix III and Appendix IV respectively.

Statutory body / Meeting title Indian Ocean Tuna Commission (IOTC)

Meeting symbol IOTC-2013-SCAF10-R

Meeting Session Number 17

Language English

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    The Tenth Session of the Standing Committee on Administration and Fince (SCAF) of the Indian Ocean Tu Commission (IOTC) was held in Mauritius from 8–10 May, 2013. The meeting was opened by the Vice-Chair, Dr. Kandachamy Vijayakumaran (India) in the absence of the Chair, Mr Godfrey Monor (Kenya). The following are a subset of the complete recommendations from the SCAF10 to the Commission, which are provided at Appendix VI. Fincial statement (para. 27) The SCAF RECOMMENDED that all Members with ov erdue contributions filise payment of those contributions as soon as possible so as not to hinder the operation of the IOTC. To facilitate this process, the Chair of the Commission, with the assistance of the Executive Secretary, shall write to each of the CPCs with contributions in arrears totaling more than the previous two years to seek confirmation of their continued involvement in the IOTC, quoting Article IV, para. 4 of the IOTC Agreement, and to seek payment for overdue contributions. Res ponses from those CPCs should be circulated by the Secretariat to all CPCs for consideration at the 18th Session of the Commission. Programme of Work and Budget Estimates for 2013 and 2014 Meeting participation fund (MPF) (para. 58) The SCAF RECOMMENDED that the MPF be replenished to its initial level of USD$200,000 for the fincial (calendar) year 2013, through the allocation of funds from the IOTC accumulated funds provided that there is a solution to cover the operatiol cost of the Secretariat for the first six months of the year. (para. 59) The SCAF reiterated its previous RECOMMENDATION that the MPF be separated from the main budget as a separate project, and for the Executive Secretary to request that the FAO project support costs be waived. Fisheries Officer (Science) (para. 64) The SCAF RECOMMENDED that a Fishery Officer (Science), working on science support, be employed at the Secretariat and for this to be incorporated in the Commission’s budget on an ongoing basis. The Secret ariat shall contact FAO to determine if they are able to make a fincial contribution towards this position in 2014. Program of work and budget (para. 65) The SCAF RECOMMENDED that the Secretariat seek additiol sources of funding to complete the workplan of the Secretariat in 2013 and future years, including but not limited to IOC-Smartfish. (para. 66) The SCAF RECOMMENDED that the Commission endorse the IOTC Secretariat’s programme of work for the fincial period 01 January, 2013 to 31 December 2 013, as outlined in paper IOTC–2013–SCAF10– 05. (para. 67) The SCAF RECOMMENDED that the Commission adopt the budget for, and the scheme of contributions for 2013 as outlined in Appendix III and Appendix IV respectively.
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    Meeting
    Report of the Eleventh Session of the Standing Committee on Administration and Finance 2014
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    The 11th Session of the Standing Committee on Administration and Fince (SCAF11) of the Indian Ocean Tu Commission (IOTC) was held in Colombo, Sri Lanka 29 and 31 May, 2014. The meeting was opened by the Vice-Chair, Mr. Benjamin Tabios (Philippines) in the absence of the Chair, Mr. Godfrey Monor (Kenya). The following are a subset of the complete recommendations from the SCAF11 to the Commission, which are provided within Appendix VII. Programme of Work and Budget Estimates for 2014, 2015 and 201 6 (para. 34) The SCAF RECOMMENDED that the ICRU related charges, applied by the FAO, be elimited from the IOTC current and future expenditure accounts, and that the Chair of the Commission communicate this decision to FAO. (para. 46) The SCAF RECOMMENDED that the Commission endorse the IOTC Secretariat’s programme of work for the fincial period 01 January, 2014 to 31 December 2015, as outlined in paper IOTC–2014–SCAF11– 05. (para. 47) The SCAF RECOMMENDED that the Commission adopt the budget for , and the scheme of contributions for 2014 and 2015 as outlined in Appendix IV and Appendix V respectively, with the understanding that areas of potential savings continue to be explored. (para. 49) The SCAF RECOMMENDED that an alysis of the cost and the benefits of IOTC’s existence within and outside of FAO’s structure be undertaken to ascertain the viability of IOTC breaking from the UN administrative structure and mandate. Options for replenishing the IOTC Meeting participation fund Recommend ation/s (para. 57) The SCAF RECOMMENDED that the rules of procedure for the administration of the IOTC MPF be modified to exclude funding for Cooperating Non-Contracting Parties, as they currently do not contribute to the IOTC budget. (para. 58) The SCAF RECOMMENDED that the MPF is budgeted every year and priorities could be set on the use of available funds. Membership of Sierra Leone and Guinea in the IOTC (para. 62) The SCAF RECOMMENDED that the Commission consider paper IOTC–2014–SCAF11–10 ( Membership of Sierra Leone and Guinea in the IOTC) as the SCAF was uble to agree on a course of action. Contributions outstanding (para. 72) The SCAF RECOMMENDED that CPCs that did not reply to the communications sent by the Chair of the Commission, regarding the payment of outstanding contributions shall not benefit from any IOTC related activities in regard to MPF, workshops, training and related support. CPCs in arrears for more than five years and have no interim payment should not benefit f rom any IOTC related activities, with the exception of I.R. Iran on the basis of the difficulties highlighted in para 69. (para. 73) The SCAF RECOMMENDED that all Members with overdue IOTC contributions filise payment of those contributions as soon as possible so as not to hinder the operation of the IOTC. To facilitate this process, the Chair of the Commission, with the assistance of the Secretariat and the FAO Legal Department, shall conduct bilateral discussion with each of the CPCs with cont ributions in arrears totaling more than the previous two years, with a view to recover the outstanding contributions and further assess their interest of continued involvement in the IOTC. Responses from those CPCs should be circulated by the Secretariat to all CPCs for consideration at the 12th Session of the SCAF. Review of the Draft and Adoption of the Report of the 11th Session of the Standing Committee on Administration and Fince (para.78) The SCAF RECOMMENDED that the Commission consider t he consolidated set of recommendations arising from SCAF11, provided at Appendix VII.   
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