GF 02/INF 9

second fao/who global forum of food safety regulators

Bangkok, Thailand, 12-14 October 2004

GUIDELINES FOR THE SUBMISSION OF CONFERENCE ROOM DOCUMENTS

• Countries as well as invited inter-governmental and non governmental organizations are encouraged to submit short Conference Room Documents presenting their own experiences in relation to the theme of the Forum, namely Building effective food safety systems.
• Each document should specifically focus on one of the two sub-themes Strengthening official food safety control services and Epidemio-surveillance of foodborne diseases and food safety rapid alert systems, or one of the nine topics selected under these two sub-themes as listed under Items 4 and 5 in the Provisional Agenda (GF 02/1). Member countries, international organizations and non-governmental organizations are invited to submit papers on as many of the topics as they choose.
• Conference Room Documents should be submitted in one or more of the official languages of the Forum i.e. Arabic, Chinese, English, French, Russian and Spanish.

Document format and content:

The document should be a maximum of five, A-4, single-sided pages in length and include:

• an introduction, outlining the specific food safety issues to be discussed, together with background information;
• the main body of the discussion, quoting facts and figures where appropriate; and
• a summary/conclusion of the experience and lessons learned.

The Joint FAO/WHO Secretariat will distribute the Conference Room Documents in their original language(s) during the Forum.

At the Chairperson's discretion, a delegate may be invited to present a Conference Room Document of his/her country or organization, for a maximum of five minutes during the plenary session or during one of the workshops.

To facilitate the Chairperson's choice of speakers, countries and organizations submitting Conference Room Documents are also asked to submit a brief summary of their document. The summary should: be in English, French or Spanish; be no more than two paragraphs (maximum) in length and stand alone on a separate sheet of paper; and clearly state which country or organization is submitting the document and which topic it is related to. For example:

Countries and organizations wishing to submit Conference Room Documents should send them, preferably by e-mail, to: