Documents Provided by the TAC Secretariat
Review Processes in the CGIAR, 1988.
Report of the Third External Programme Review of CIAT, 1990.
A Review of CGIAR Priorities and Strategies: 1992-1993.
A Possible Expansion of the CGIAR, 1992.
Sustainable Agricultural Production: Implications for International Agricultural Research, 1989.
CGIAR Policy on Plant Genetic Resources, 1989.
Support by the CGIAR for Work on Plant Genetic Resources: Operations and Technical Issues and their Policy Implications, 1988.
The Role of Biotechnology in the CGIAR, 1989.
Documents Provided by the CGIAR Secretariat
Report of the Third External Management Review of CIAT, 1989.
Overview of Management in the CGIAR Centres, 1990
CGIAR - The Boards of Trustees of the International Agricultural Research Centres.
Roles, Relationships and Responsibilities of Trustees of International Agricultural Research Centres, 1984.
Some Thoughts Toward Ensuring the Successful Performance of Boards in the CGIAR System, 1987.
List A. Documents provided prior to the Panel's initial briefing, October 1994.
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|
Prescription |
Document |
|
1. |
Most recent Annual Report of the Centre. |
Annual Report 1993 |
|
2. |
The latest Board approved Strategic Plan of the Centre. |
CIAT in the 1990 and beyond: A Strategic Plan - (with a Supplement) |
|
3. |
The latest Medium-Term Plan of the Centre. |
CIAT Medium-Term Plan - Program Plans and Resource Requirements 1993-1998 |
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4. |
The latest Programme and Budget document of the Centre. |
Funding Request for 1995 with the Program and Budget for 1994-1995 |
|
5. |
The current organizational Chart. |
CIAT Organization Chart |
|
6. |
List of the agreements with other centres and institutions on cooperative activities. |
List of the agreements with other centres and institutions on cooperative activities. |
|
7. |
List of on-going and recently completed projects. |
List of on-going and recently completed projects. |
|
8. |
A paper summarizing the main achievements, constraints and impacts of the programmes of the Centre during the previous five years. |
External Program Review: Recent evolution of CIAT and Perspectives for the future. |
|
9. |
Summary of actions taken in response to the last External Management and Programme Reviews. |
External Program Review -October 1994 |
List B. Documents provided to all Panel members, at the time of the Panel's initial visit in October 1994; unless specified as:
(m) - to management specialist only
(o) - only one set of documents required
1. Staff list with summary of qualifications.
2. Table summarizing staffing pattern, with the number of staff in each category per programme and location for the current year, and an indication of the male: female ratio in each staff category.
3. A list of staff publications during the period under review.
4. Reports of major planning conferences, internal reviews, expert meetings, etc., which have had a major influence on the direction of the specific programmes of the Centre.
5. Charter and other basic documents establishing the Centre, along with subsequent amendments.
6. A paper describing the evolution of the mandate of the Centre over the years.
7. Table showing composition of the Board over the last five years, along with an indication of the term of office of current members and their roles on the Board.
8. The Board handbook (2 copies)
9. Set of minutes covering Board and Board committee meetings since the last External Review (and reports of Board committees to the full Board if not included in the minutes. (o)
10. Description of the internal management structure, including the composition and terms of reference of each committee.
11. Set of minutes of the meetings of the Director General's management committee covering the period since the last External Review. (o)
12. Staff manual or a description of current personnel procedures for international and locally-recruited staff.
13. Table showing allowances, benefits, and salary ranges for each category of staff. (m)
14. Local compensation surveys used by the Centre. (o)
15. Table showing personal data on internationally recruited staff by programme, including each job title, incumbent's location, period of tenure, gender, nationality, age, salary over the last three years, and source of funding. (Names to be excluded) (m)
16. Table summarizing turnover of staff over the last five years by staff category. (m)
17. List of international staff vacancies and how long positions have been vacant. (m)
18. Reports of external auditors, including management letters, and financial officer's reports to the Board since the last External Review. (o)
19. Most recent internal audit reports. (o)
20. Internal management reports or reports written by consultants on aspects of the Centre's management that are of a non-confidential nature. (m)
21. Brief description of the Centre's: (m)
- management information systems and procedures,
- library and documentation systems,
- archives and records management systems,
- computer and information technology systems and procedures.
22. Summary information on each administrative and finance unit to be prepared in the attached format. (m)
List C. Documents provided during the main phase January-February 1995.
1. Summaries and Updates of Systemwide and Inter-Centre Initiatives Involving CIAT - February, 1995.
2. CIAT's Coordination and Involvement in Regional and International Networks
3. Supplement A: Program and Budget for 1994-1995 and Funding Request for 1995 -Areas of Competence.
4. Supplement B: Program and Budget for 1994-1995 and Funding Request for 1995 -CIAT Projects in the Pipeline and New Project Ideas.
5. A CIAT guide to project identification, design, approval, and administration.
